Entirely Tech


Tuesday December 18 2018

Four Future Predications for Technology Use in Business Document Management

Four Future Predications for Technology Use in Business Document Management

By now, all businesses – both big and small, and no matter what sector they operate in – should understand the importance of document management. Businesses across the world are now outsourcing their document management in a bid to increase overall efficiency, reduce the risk of security breaches and remain compliant with data protection regulations such as GDPR.

But despite managed document services paving the way for efficient document management via outsourcing, it is still important for organisations to be prepared for what the future holds. The team at RADS Document storage have highlighted 4 document management trends you might see over the coming years.

Document Digitisation

This one’s pretty self-explanatory and most organisations will already have embraced digitisation in business. But in the following years, we can expect that digitisation will play a key role in your organisations success, so much so that neglecting to switch from paper to digital files could have seriously adverse effects on your business as company investors and partners foster a digital approach whilst you’re stuck in the past.

Paper-Light but not Paperless

Expecting to become completely paperless in business within the next few years is hopeful, yet completely unrealistic. We can however anticipate a paper-light system to take full effect in the future, especially when supported by an increase in digitised documents.

Unfortunately, paper still plays a huge part in day-to-day office life, and small, local, family-run businesses remain sceptical when introducing complicated tech-based systems. However if your business isn’t yet document management savvy, then there are a number of ways in which you can adopt a paper-light approach before going completely digital.

24/7 Access Anywhere in the World, On Any Device

Nowadays, work has become far more flexible, with employees working from home, abroad, between meetings and conferences or simply whilst they’re out-and-about. As a result, people now demand constant access to important files and documents, no matter where they are in the world. That is why it’s vital for document management to come fully equipped with cloud options, and we’ll see more importance placed on this in the coming months and years.

As technology advances, so must document management. People don’t just sit in an office working from a PC anymore, instead employees make use of smartphones, tablets and laptops when working, and as a result documents now need to be accessible via a number of devices.

New Social and Collaboration Features

Typically when collaborating on a document or project, people communicate via email, Skype or just a good-old fashioned phone call. But it can often be difficult to communicate with more than one person at a time with these types of networks, and even if you can, changes made to a document can become very confusing. But in the coming months and years, you can expect to see a number of organisations embracing collaboration tools in order to make document management much easier.

Business document storage and management plays a huge part in the operation of any business, and thanks to technological advances we can expect to see a number of new trends take full effect in the coming years which will help improve managed document services.

"Documents now need to be optimised for more than just one screen size and resolution, and we can expect to see an improvement in the ways in which documents are formatted across a range of devices."
Joe Muddiman

DISCLAIMER: The statements, opinions, views and advice expressed in this article are those of the author/organisation and not of ENTIRELY. This article should represent information correct at the time of publication however whilst every care has been taken to present up-to-date and accurate information, we cannot guarantee that inaccuracies will not occur. ENTIRELY will not be held responsible for any claim, loss, damage or inconvenience caused as a result of any information within this article or any information accessed through this site. The content of any organisations websites which you link to from ENTIRELY are entirely out of the control of ENTIRELY, and you proceed at your own risk. These links are provided purely for your convenience and do not imply any endorsement of or association with any products, services, content, information or materials offered by or accessible to you at the organisations site.

Discover our Industry Magazines

Discover our UK Regional Magazines

North West Business News, Jobs and Events | Entirely North West UK
East of England Business News, Jobs and Events | Entirely East England UK
Ireland Business News, Jobs and Events | Entirely Ireland
London Business News, Jobs and Events | Entirely London UK
Midlands Business News, Jobs and Events | Entirely Midlands UK
North East Business News, Jobs and Events | Entirely North East UK
Scotland Business News, Jobs and Events | Entirely Scotland
South East Business News, Jobs and Events | Entirely South East UK
South West Business News, Jobs and Events | Entirely South West UK
Wales Business News, Jobs and Events | Entirely Wales
Yorkshire Business News, Jobs and Events | Entirely Yorkshire UK

Datamere Software Solutions

Datamere Software Solutions is an award-winning development company that offers a complete downstream package for gas suppliers. Established in 1998, Datamere created its market leading Gas Management System which offers a modular approach for portfolios of varying sizes.The company has also created bespoke software solutions for hospitality, healthcare and HR industries and is currently working on the development of GMS V4 and GENUS.


Founded in 1981, JMC IT is an award-winning IT support partner based in Agecroft, Salford.

The Config Team

The Config Team -SAP Logistics and Warehouse Management Specialists - was founded in 1994. With its head consultant office based in Skelmersdale, the successful solutions it has delivered to globally respected names give it a reputation as a leading authority in SAP Logistics implementation.

Kieron James


Kieron started his career as a Teacher before moving into the emerging market of web domain names sales in 1999. In 2005, he branched out into telecoms, founding Zimo,which won the industry's Service Provider of the Year Award in 2008. He went on to cofound Nexbridge, wich provides industry-leading telecoms services to communications providers and recently branched out into IP telephony services with the popular WHYPAY conferencing service which offers free conference calls to UK businesses.


Virtual PA HR Services

Behind every successful business owner, consultant or freelancer is a team of support staff making sure that everything runs like clockwork. I offer a range of support services that will help your business do just that.By using Virtuelle's professional, flexible and affordable business support, all the day-to-day things that take up your time and energy are taken care of, so you can concentrate on what really matters to you running and growing a successful business.